Civic Center Project - Social Media #AthertonCivicCenter

The City Council accepted the Master Plan on March 19, 2014. The Master Plan envisioned construction of new buildings within the Civic Center that include Council Chambers, library, facilities for town administration, the police department, the building department and public works. Bringing together the Town’s public services and public spaces, the Civic Center project hopes to create a “there there” to achieve a balance between meeting the community’s service needs at one location and providing a space for civic pride and engagement. The overall objective being to design and build a functional and attractive civic center that provides space for the Town's Administrative and Public Safety Services while simultaneously providing a welcoming environment for Atherton residents to conduct Town business.

The Council hired WRNS Architects in late 2014 to begin work on the Project's design. The CCAC worked with WRNS through 2015 and presented a Conceptual Master Plan to the City Council on October 7. The City Council accepted the Conceptual Master Plan and the project has moved forward ever since. The Project completed the design phase and went out to bid in early 2018. Bids returned in mid-2018 but were 40% higher than anticipated based on the construction estimate. 

The City Council entered a redesign phase and developed numerous value-engineering options for the Library, City Hall, and Police facilities. 

As of October 2018, the Project is currently being redesigned based on these value engineering options. A Project Story discusses the value engineering and project funding status. 


To arrange for a tour of current facilities, please contact Marty Hanneman, Town Engineer. Contact information for the project team is located in the right-hand panel of this webpage.

Exterior Design & Plans

Fair Oaks Oct 2016
Civic Court Oct 2016
Library 2016

Atherton Civic Center Permit Application Set:

1. Drawings Bid Set - Vol 1  &  Drawings Bid Set - Vol 2

2. Specifications Bid Set - Vol 1 & Specifications Bid Set - Vol 2

100% Design Development Project Manual Outline Specifications (PDF)

100% Design Development Drawings approved by the Council in January 2017 (PDF).

100% Design Development Cost Estimate for Atherton Civic Center (PDF)

Atherton Civic Center Phasing (PDF)

Project Summary/History

In February 2017, the Council received a Civic Center Project History document detailing the history and progression of the project since its inception to 2017.

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Project Timeline

The Project was bid in March 2018. Bids were returned at 40% higher than the construction estimate. The project is currently in a redesign phase and is estimated to go back out to bid by January 2019. 

  • Redesign Phase: August 2018 - December 2018
  • Bid Phase: January 2019 - March 2019
  • Construction Phase: April 2019 - October 2021


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Project Cost/Funding


Measure L, approved by voters in 2012, restricted the types of funds that could be used for the design and construction of the new Town Center, generally requiring that more than half of the funds come from private donations and other non-tax sources, such as building fees or grants. The Town could not use General Fund or Parcel Tax Funds to design or construct the new Town Center. The costs associated with the Library could be funded by Library funds. Measure A, approved by voters in 2017, authorizes the Town to supplement donations and other project funding with General Funds.

 Design

The original cost of design for the new Town Center and Library totals approximately $3.2 million. There have been a few design change orders along the way that have increased this cost. Design Change Orders have related to rehabilitation/renovation of the historic Town Hall, renovation of the corporation yard to address its fit into the project area, sustainability features to bid as add-alternates for the project if funding permits, and minor design modifications.  
Design Phases
Cost
Library
Building
Donations
1. Master Plan Confirmation
$122,060
$31,735.60
$9,764.80
$80,559.60
2. Conceptual Design
$257,420
$66,929.20
$20,593.60
$169,897.20
3. Schematic Design
$304, 300
$79,118.00
$23,344.00
$200,838.00
4. Design Development
$767,985
$199,676.10
$61,438.80
$506,870.10
5. Construction Drawings
$1,182,615
$307,479.90
$94,609.20
$780,525.90
6. Bidding
$65,740
$17,092.40
$5,259.20
$43,388.40
7. Construction Admin
$519,960
$135,189.60
$41,596.80
$343,173.60
Total
$3,220,080
$837,220.80
$257,606.40
$2,125,252.80
After value engineering and based on current estimates, construction of the new Library is estimated at approximately $22.6 million. Construction of the new City Hall and Police Building is estimated at approximately $31.1 million. These estimates include $4.9 million in contingencies.

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Project Documents


Links to City Council Milestone Meeting Packets
Architect Agreement and Scope of Work


Environmental Impact Report

EIR Scoping Meeting November 3, 2014 (PDF)
Initial Study Checklist (PDF)
Notice of Availability (NOA) (PDF)
Draft Environmental Impact Report (DEIR) (PDF)

DEIR Appendices

A. Initial Study (PDF)
B. Air Quality and Greenhouse Gas Background Modeling and Data (PDF)
C. Health Risk Assessment (PDF)
D. Cultural Resources Study for the Atherton Civic Center Master Plan (PDF)
E. Noise Monitoring Data (PDF)
F. Transportation Impact Analysis (PDF)

Final Civic Center Master Plan

Master Plan Document (PDF)
Site Plan (PDF)
Project Schedule (PDF)
Appendix A - Meeting Notes (PDF)
Appendix B - Powerpoint Presentations of Meetings (PDF)
Appendix C - Photos of Community Meetings (PDF)
Appendix D - Graphic Recordings (PDF)
Appendix E - Detailed Program (PDF)
Appendix F - Detailed Cost Estimate (PDF)
Appendix G - Survey (PDF)
Appendix H - Traffic Report (PDF)
Appendix I - Arborist Report (PDF)

Architect Submittals

WRNS Studio (PDF) 
Harley Ellis Devereaux (PDF)
Swatt Miers (PDF)
Siegel & Strain Architects (PDF)
Bohlin Cywinski Jackson (PDF)
Architectural Services for Civic Center Design RFQ (PDF) 
Civic Center Architect RFP Note: distributed only to invited architects

Other Project Documents

Cost Comparison Summary - October 2015 (PDF)
Civic Center Cost Estimate - October 2015 (PDF)
Concept Design Summary - October 7, 2015 (PDF)
Conceptual Design - October 7, 2015 (PDF)
CCAC Recommended Conceptual Plan - September 2015 (PDF)
Mack5 September 2015 Estimate (PDF)
Concept No. 1 in JPEG Format
Concept No. 2 in JPEG Format
Pathway Scheme (PDF)
Linked Buildings (PDF)
Site Analysis (PDF)
Landscape Ideas (PDF)
SFPUC pipeline highlighted (1937 map) (PDF) 
Existing Conditions Plan - 2013 (PDF)
Civic Center Master Plan RFP - March 2013 (PDF)
HMC+BPA Draft Schedule | Timeline - July 2013 (PDF)
HMC+BPA Proposal - July 17, 2013 (PDF)
Community Workshop Graphic Recording - September 2013 (PDF)
Site Challenge Graphic Recording - September 2013 (PDF)
Likes Dislikes Diagram - September 2013 (PDF)
PowerPoint Presentation from Public Workshop #1 - September 17, 2013 (PDF) 
Master Plan Presentation to City Council - November 6, 2013 (PDF)
CCAC meeting agenda and reports - December 3, 2013
Atherton Town Center Site Master Plan December 11, 2013 (PDF)
Atherton Town Center Option 4.1 December 18, 2013 (PDF)
Mack5 Proposal - June 2014 (PDF)
RFP Q&A December 2, 2014 (PDF)


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