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Town of Atherton

CITY COUNCIL 
AMENDED
AGENDA
July 16, 2014
7:00 PM
TOWN COUNCIL CHAMBERS
94 Ashfield Road
Atherton, California

This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

Council Member Lewis will be teleconferencing from the following location:

Westin Kierland
Conference Room
6902 E Greenway Parkway
Scottsdale AZ 85254-8123

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Widmer, Lewis, DeGolia, Wiest

3. PRESENTATIONS

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-12)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF JUNE 4, 2014 SPECIAL MEETING MINUTES
Report: Assistant City Manager/City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR JUNE, 2014 IN THE AMOUNT OF $941,364
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $941,364

10. ADOPTION OF AN AMENDMENT TO RESOLUTION NO. 14-06 CORRECTING THE DISABILITY RETIREMENT PROVISIONS FOR THE ATHERTON POLICE OFFICERS’ ASSOCIATION
Report: City Manager, George Rodericks
Recommendation: Adopt Resolution No. 14-XX, amending Resolution No. 14-06 correcting the disability retirement provisions for the Atherton Police Officers’ Association (APOA)

11. APPROVAL OF TASK ORDERS RELATED TO TRAFFIC SERVICES AND PROGRAM MANAGEMENT – INTERWEST GROUP
Report: City Manager, George Rodericks
Recommendation: Authorize the City Manager to execute Task Orders for On-Call Traffic Engineering Services and the Civic Center Program Management with Interest Consulting Group

12. ADOPTION OF A RESOLUTION TO CORRECT THE ADOPTED APPROPRIATIONS LIMITS FOR FY 2014-15
Report: Finance Director Robert Barron III
Recommendation: Adopt the attached revised resolution setting the Appropriation Limit for FY 2014-15 at $11,335,317

PUBLIC HEARING - None

REGULAR AGENDA - (Items 13-18)

13. ADOPT RESOLUTION 14-XX DESIGNATING A VOTING DELEGATE AND UP TO TWO ALTERNATE TO THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE – SEPTEMBER 3-5, LOS ANGELES
Report: Assistant City Manager/City Clerk Theresa DellaSanta
Recommendation: Adopt Resolution 14-XX designating a voting delegate and an alternate to the League of California Cities Annual Conference in Sacramento

14. AMEND RESOLUTION 14-05 TO ADD A COUNCIL MEMBER LIAISON TO THE PARK & RECREATION COMMISSION AND APPROVE THE MAYOR’S SELECTED APPOINTMENTS
Report: City Manager, George Rodericks
Recommendation: 1. Adopt the attached amendment to Resolution 14-05 adding a City Council Liaison to the Parks and Recreation Commission and amending the title of the Commission to Committee;
2. Approve the Mayor’s selected appointments as liaisons

15. ADOPT RESOLUTION 14-XX UPDATING THE PURCHASING LIMITS AS REQUIRED BY ATHERTON MUNICIPAL CODE CHAPTER 3.16
Report: City Manager, George Rodericks
Recommendation: Approve resolution revising purchasing policy amount limits as required in Chapter 3.16 of the Atherton Municipal Code

16. PARKER AVENUE PROPERTY OWNER SURVEY RESULTS
Report: Lisa Costa Sanders, Deputy Town Planner
Recommendation: Staff recommends the City Council consider the issue and take no action at this time

17. RESOLUTION AUTHORIZING A CONTRIBUTION TOWARD OTHER POST-EMPLOYMENT BENEFIT LONG-TERM LIABILITIES
Report: Finance Director Robert Barron III
Recommendation: Adopt the attached Resolution authorizing the contribution of 2013/14 ERAF revenues ($1,020,000) toward the Trust for Other Post-Employment Benefits (OPEB) long-term liabilities

18. APPROVAL OF AN AGREEMENT FOR CIVIC CENTER PROJECT MANAGEMENT CONSULTANT
Report: Mike Kashiwagi, Community Services Director
Recommendation: Approve the agreement with Mack5 for project management services for the Civic Center Project, in an amount not-to-exceed $896,573 and authorize the City Manager to execute the agreement

19. COUNCIL REPORTS/COMMENTS

20. FUTURE AGENDA ITEMS

21. PUBLIC COMMENTS

22. ADJOURN


PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us.
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)