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Town of Atherton

CITY COUNCIL 
AGENDA
October 15, 2014
7:00 PM
TOWN COUNCIL CHAMBERS
94 Ashfield Road
Atherton, California

This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Widmer, Lewis, DeGolia, Wiest

3. PRESENTATIONS

Introduction – Dispatcher Christine Basurto

Oath of Office – Officer Jason Bollendorf
Officer Jeff Rickel

San Mateo County Library - Annual Report and Update

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-16)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF SEPTEMBER 17 REGULAR AND OCTOBER 1 SPECIAL MEETING MINUTES
Report: Assistant City Manager/City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR JULY, 2014 IN THE AMOUNT OF $877,173
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $877,173

10. FINANCIAL REPORT FOR SEPTEMBER 30, 2014
Report: Finance Director Robert Barron III
Recommendation: Receive and File the Combined Statement of Revenues, Expenditures in Fund Balance Financial Report for September 30, 2014

11. SECOND READING AND ADOPTION OF ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON TO INCREASE COMMERCIAL REFUSE RATES IN THE TOWN OF ATHERTON
Report: Finance Director Robert Barron III
Recommendation: Waiver further reading and adopt ordinance increasing the rates for commercial refuse rates in the Town of Atherton

12. APPROVAL OF AMENDMENT TO RULES AND PROCEDURES GOVERNING COMMITTEES
Report: City Manager George Rodericks
Recommendation: Adopt the attached Resolution governing committees to reflect a change in the Civic Center Advisory Committee (CCAC) regular meeting schedule

13. ADOPTION OF RESOLUTION ACCEPTING EXPEDITURES FOR BALANCE OF FISCAL YEAR 2014/2015 SUPPLEMENTAL LAW ENFORCMENT SERVICES FUND (SLESF), CITIZEN’S OPTION FOR PUBLIC SAFETY (COPS) GRANT
Report: Police Chief Ed Flint
Recommendation: Staff recommends that Council Adopt a resolution accepting the recommended expenditures of the remaining balance of FY 2014-15 Supplemental Law Enforcement Services Fund (SLESF), Citizen’s Option for Public Safety (COPS) Grant in the amount of $100,000.00 in accordance with state requirements. The funds must be expended by June 30, 2015

14. RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN THE PROGRAM SUPPLEMENT AGREEMENT No. 006-N TO ADMINISTERING AGENCY-STATE AGREEMENT No. 04-5261R IN CONNECTION WITH ATHERTON AVENUE/FAIR OAKS LANE/MIDDLEFIELD ROAD MAINTENANCE PROJECT
Report: Community Services Director Mike Kashiwagi
Recommendation: Adopt a Resolution authorizing the City Manager to sign the Program Supplement Agreement No. 006-N to administering Agency-State Agreement No. 04-5261R in connection with Atherton Avenue/Fair Oaks Lane/Middlefield Road Maintenance Project, Project No. STPL-5261(008)


15. INTRODUCTION AND FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON AMENDING TITLE 3, CHAPTER 3.16.080, PURCHASING, PURCHASE AND PROCUREMENT CARDS
Report: Finance Director Robert Barron III
Recommendation: Introduce for first reading and waive future reading of an Ordinance of the City Council of the Town of Atherton amending Title 3, Chapter 3.16.080, Purchase and Procurement Cards

16. ART IN PUBLIC FACILITIES POLICY
Report: City Manager George Rodericks
Recommendation: Adopt the attached Art in Public Facilities Policy

PUBLIC HEARING – (Items 17-19)

17. ADOPTION OF AN INITIAL STUDY/NEGATIVE DECLARATION AND APPROVAL OF THE DRAFT 2014-2022 HOUSING ELEMENT UPDATE FOR TRANSMITTAL TO THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
Report: Town Planner Lisa Costa Sanders
Recommendation: Conduct the public hearing on the draft Housing Element Update and draft Initial Study and Negative Declaration (IS/ND);
Provide direction to Staff for any additions, deletions or changes to the draft;
Adopt the Initial Study and Negative Declaration; and
Approve the draft Housing Element Update for transmittal to the California Department of Housing and Community Development (HCD) for review and comment

18. APPEAL OF THE DECISION OF THE TOWN PLANNER– 81 ATHERTON AVENUE (APN 070-240-110)
Report: Town Planner Lisa Costa Sanders
Recommendation: conduct the public hearing, deny the appeal and uphold the decision of the Town Planner for the reasons outlined in this Report

19. ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 17.40, ACCESSORY BUILDINGS AND STRUCTURES
Report: Town Planner Lisa Costa Sanders
Recommendation: Conduct the public hearing and adopt the attached Ordinance amending Atherton Municipal Code Chapter 17.40, Accessory Buildings and Structures

REGULAR AGENDA - (Item 20)

20. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSAL FOR THE
EL CAMINO REAL LANE REDUCTION TRAFFIC STUDY

Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize issuing a Request for Proposal (RFP) for the El Camino Real Lane Reduction Traffic Study

21. COUNCIL REPORTS/COMMENTS

22. FUTURE AGENDA ITEMS

23. PUBLIC COMMENTS

24. ADJOURN 


PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us.
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)