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Town of Atherton

CITY COUNCIL 
AGENDA
September 17, 2014
7:00 PM
TOWN COUNCIL CHAMBERS
94 Ashfield Road
Atherton, California

This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Widmer, Lewis, DeGolia, Wiest

3. PRESENTATIONS

Proclamation Recognizing the Rebuilding Efforts from Atherton Volunteers – Mayor Wiest

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT 

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-21)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF JUNE 16 AND JULY 16 REGULAR MINUTES 
Report: Assistant City Manager/City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR JULY, 2014 IN THE AMOUNT OF $1,325,181 AND FOR AUGUST, 2014 IN THE AMOUNT OF $918,110
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $2,243,291

10. ACCEPTANCE OF TREASURER’S REPORT FOR THE FOURTH QUARTER ENDED JUNE 30, 2014 
Report: Finance Director Robert Barron III
Recommendation: Accept the Treasurer’s Report for the third Quarter Ended June 30, 2014

11. HUMAN RESOURCE POLICIES AND PROCEDURES MANUAL 
Report: City Manager George Rodericks
Recommendation: Receive and Adopt the Town’s Human Resources Policies and Procedures Manual

12. ADOPTION OF RESOLUTION IN SUPPORT OF SUSTAINABLE GROUNDWATER MANAGEMENT IN THE SAN FRANCISQUITO CREEK AREA 
Report: City Manager George Rodericks
Recommendation: Adopt a resolution in support of sustainable groundwater management in the San Francisquito Creek area

13. APPROVAL OF AYSO CONTRACT FOR 2014 SEASON 
Report: Assistant to the City Manager/City Clerk Theresa DellaSanta
Recommendation: Approve the 2nd Amendment to Agreement between the Town of Atherton and AYSO and authorize the City Manager to execute the Agreement

14. EXTENSION OF BUILDING AND LIFE SAFETY SERVICES AGREEMENT TO JUNE 30, 2016 
Report: City Manager George Rodericks
Recommendation: Approve the extension of the Building and Life Safety Services Agreement through June 30, 2016 and authorize the City Manager to execute the Agreement on behalf of the Town

15. ATHERTON ART FOUNDATION BUDGET REQUEST - FY 2014-2015 
Report: Finance Director Robert Barron III
Recommendation: Approve the FY 2014-2015 Budget Request from the Atherton Arts Foundation in the amount of $12,745

16. CRW SYSTEMS TRAKiT-9 SOFTWARE UPGRADE AGREEMENTS 
Report: Community Services Mike Kashiwagi
Recommendation: Review the Staff Report and authorize the City Manager to execute the agreements with CRW Systems to upgrade the TRAKiT 9 Permit Software

17. ADOPTION OF A RESOLUTION OF SUPPORT FOR AN ACTIVE TRANSPORTATION GRANT APPLICATION TO MTC 
Report: Community Service Director Mike Kashiwagi
Recommendation: Adopt Resolution in support of a $1,604,610 Active Transportation Grant application for a Complete Streets Project on El Camino Real between Selby Lane and 5th Avenue 

18. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2014 SLURRY SEAL PROJECT 
Report: Community Service Director Mike Kashiwagi
Recommendation: Accept work and authorize recording of a Notice of Completion for the 2014 Slurry Seal Project, Number 56058

19. BRIDGE AND CULVERT INSPECTION CONSULTANT AGREEMENT 
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize the City Manager to execute a not-to-exceed, time and materials fee contract with NV5, Inc. in the amount of $50,000 to provide municipal engineering services for Structural Bridge/Box Culvert Inspections and Related Services

20. RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN RIGHT-OF-WAY CERTIFICATION IN CONNECTION WITH STATE AND FEDERALLY FUNDED PROJECTS 
Report: Community Services Director Mike Kashiwagi
Recommendation: Adopt a Resolution authorizing the City Manager to sign Right-of-Way Certifications in connection with State and Federally Funded projects

21. APPROVAL OF CHANGE ORDER FOR AUDIO VISUAL DESIGN 
Report: City Manager George Rodericks
Recommendation: Approve a change order to the Audio Visual Design Group in an amount not to exceed $4,500

22. DESIGNATED GROUPS 
Report: City Manager George Rodericks
Recommendation: Receive and File

PUBLIC HEARING – (Items 23-24)

23. REQUEST FOR A TENTATIVE PARCEL MAP CERTIFICATE TO CREATE TWO LOTS AT 93 CAMINO POR LOS ARBOLES (APN 070-310-110) 
Report: Planner Lisa Costa Sanders
Recommendation: Approve the Tentative Parcel Map Certificate allowing the subdivision of one lot into two lots at 93 Camino Por Los Arboles, based on the findings and for the reasons incorporated in the Staff Report

24. PUBLIC HEARING ON RECOMMENDED INCREASE TO COMMERCIAL REFUSE RATES IN THE TOWN OF ATHERTON 
Report: Finance Director Robert Barron III
Recommendation: Conduct Public Hearing and introduce the Ordinance increasing commercial refuse rates for first reading.

REGULAR AGENDA - (Items25-29)

25. AUTHORIZATION TO ISSUE A REQUEST FOR QUALIFICATIONS FOR CIVIC CENTER DESIGN 
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve the RFQ to solicit qualifications from firms for the Civic Center Design and direct staff to issue it

26. APPROVAL OF AN AGREEMENT WITH PLACEWORKS FOR PREPARATION OF THE CIVIC CENTER MASTER PLAN ENVIRONMENTAL DOCUMENT 
Report: Town Planner Lisa Costa Sanders
Recommendation: Approve the agreement with Placeworks for preparation of the Civic Center Master Plan environmental document pursuant to the California Environmental Quality Act (CEQA), in an amount not to exceed $146,808 and authorize the City Manager to execute the agreement

27. TOWN ARBORIST POSITION 
Report: City Manager George Rodericks
Recommendation: Replace existing Town Arborist contract with Kevin Kielty with a Full-Time Employee (FTE)

28. TENNIS FACILITY MANAGEMENT SELECTION - Additional Correspondence
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve contract with Player Capital Tennis to manage the tennis facility at Holbrook-Palmer Park

29. CSO/CODE ENFORCEMENT OFFICER 
Report: City Manager George Rodericks
Recommendation: Replace existing code enforcement contract with CGS Consultants, Inc. with a full-time employee (FTE) whose job classification would be designated as Community Service Officer / Code Enforcement Officer

30. COUNCIL REPORTS/COMMENTS

31. FUTURE AGENDA ITEMS

32. PUBLIC COMMENTS

33. ADJOURN



PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us.
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)