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Town of Atherton

CITY COUNCIL 
AGENDA
July 15, 2015 
6:30 PM - Special Meeting - Closed Session
TOWN CONFERENCE ROOM
91 Ashfield Road
7:00 PM - Regular Meeting
TOWN COUNCIL CHAMBERS
      
94 Ashfield Road
                                                           
Atherton, California

This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. Each item on the agenda includes a link to provide electronic public comment. Comments received by 6PM on the day of the Council meeting will be included in the record. 

6:30 PM CLOSED SESSION IN CONFERENCE ROOM

ROLL CALL Wiest, DeGolia, Widmer, Lewis, Lempres

PUBLIC COMMENTS

Public Announcement of Closed Session Items

CLOSED SESSION

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957(b)

City Manager

B. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Subdivision (a) of Section 54956.9)

One (1) Case

7:00 PM REGULAR SESSION

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Widmer, Lewis, DeGolia, Wiest, Lempres

3. PRESENTATIONS

Pacific Gas & Electric (PG&E) Presentation – Gas Lines & Tree Clearing

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-14)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

To comment on a Consent Calendar Item use the link below and include the Item Number in the Subject Line
Comment on a Consent Calendar Item

8. APPROVAL OF JUNE 17, 2015 REGULAR MEETING
Report: Assistant to the City Manager/City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR MAY, 2015 IN THE AMOUNT OF $957,581
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $957,581

10. APPROVAL OF AYSO CONTRACT FOR 2015 SEASON
Report: Assistant to the City Manager Theresa DellaSanta
Recommendation: Authorize a contract for AYSO to utilize fields at Holbrook-Palmer Park in an amount payable to the Town of $4,000; direct the City Attorney to prepare the appropriate contract; and authorize the City Manager to execute the contract on behalf of the Town

11. APPROVAL OF CONTRACTS FOR LACROSSE ORGANIZATIONS
Report: Assistant to the City Manager Theresa DellaSanta
Recommendation: Authorize separate agreements between the Town of Atherton and Atherton Lacrosse and the Town of Atherton and Menlo-Atherton Lacrosse for field usage; direct the City Attorney to prepare the appropriate contracts; and authorize the City Manager to execute the contracts on behalf of the Town

12. ADOPTION OF AN ORDINANCE ADDING CHAPTER 15.60 TO THE ATHERTON MUNICIPAL CODE RELATING TO EXPEDITED PERMITTING PROCEDURE FOR SMALL RESIDENTIAL ROOFTOP SOLAR SYSTEMS
Report: Community Services Director Mike Kashiwagi
Recommendation: Adopt an Ordinance of the City Council of the Town of Atherton adding Chapter 15.60 of the Atherton Municipal Code relating to expedited processing of rooftop solar systems

13. RESOLUTION ADOPTING THE SAN MATEO COUNTY PUBLIC WORKS MUTUAL AID AGREEMENT
Report: Community Services Director Mike Kashiwagi
Recommendation: Adopt the attached Resolution No. 15-xx authorizing the adoption of the San Mateo Public Works Mutual Aid Agreement

14. RECEIPT OF DRAINAGE MASTER PLAN   DRAFT MASTER PLAN DOCUMENT
Report: Community Services Director Mike Kashiwagi
Recommendation: Receive the Drainage Master Plan and direct staff to schedule a September 2, 2015 City Council Study Session to review and prioritize specific project improvements for inclusion in the FY 2015/16 – FY 2019/20 Capital Improvement Program (CIP)

PUBLIC HEARING – (Items 15-16)

To comment on a Public Hearing Item use the link below and include the Item Number in the Subject Line 
Comment on a Public Hearing Item 

15. CONSIDER AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 17.44; BASEMENTS
Report: Town Planner Lisa Costa Sanders
Recommendation: The Planning Commission recommends that the City Council conduct the public hearing and introduce an ordinance amending Atherton Municipal Code Chapter 17.44 regulating basements in Atherton

16. ADOPT AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 17.56; SPECIAL EVENTS
Report: Town Planner Lisa Costa Sanders
Recommendation: The Planning Commission recommends that the City Council adopt the attached ordinance amending Atherton Municipal Code Chapter 17.56 regulating special events in Atherton

REGULAR AGENDA – (Items 17-22)
To comment on a Regular Agenda Item use the link below and include the Item Number in the Subject Line
Comment on a Regular Agenda Item

17. UPDATE OF EL CAMINO REAL PEDESTRIAN AND BICYCLE SAFETY CONCERNS
Report: Community Services Director Mike Kashiwagi
Recommendation: This report is for information only.

18. NEIGHBORHOOD TRAFFIC MANAGEMENT PROGRAM (NTMP) DEVELOPMENT AND DISCUSSION OF APPROPRIATE PHYSICAL CONTROL DEVICES
Report: Community Services Director Mike Kashiwagi
Recommendation: Discuss and provide staff direction regarding the development of Neighborhood Traffic Management Program policies for the Town of Atherton including direction regarding the use of physical control devices to reduce vehicle speeds and volumes on residential streets.

19. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSAL (RFP) TO DETERMINE THE FEASIBILITY AND COST TO CONSTRUCT A QUAD GATE AT THE WATKINS GRADE CROSSING
Report: Community Services Director Mike Kashiwagi
Recommendation: Consider authorization of a Request for Proposal to determine the feasibility and cost to construct quad gates at the Watkins Avenue grade crossing

20. TOWN-WIDE FIBER PROJECT PRESENTATION AND FRAMEWORK DISCUSSION   POWERPOINT PRESENTATION
Report: City Manager George Rodericks
Recommendation: Review a response to the Town’s Request for Information from Atherton Fiber and direct staff follow-up as appropriate

21. COMMITTEE VACANCIES DISCUSSION AND POSSIBLE APPOINTMENT(S)

Report: City Manager George Rodericks
Recommendation: Discuss vacancies to the Community Center Advisory Committee (CCAC) and the Environmental Programs Committee (EPC) and make possible appointment(s)

22. RESPONSE TO GRAND JURY REPORT “FLOODING AHEAD: PLANNING FOR SEA LEVEL RISE”

Report: City Manager George Rodericks
Recommendation: Consider the attached response to the San Mateo Grand Jury on their report entitled “Flooding Ahead: Planning for Sea Level Rise.” (Grand Jury Report - County Website)

23. COUNCIL REPORTS/COMMENTS - DeGolia

24. FUTURE AGENDA ITEMS

25. PUBLIC COMMENTS

26. ADJOURN


PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us.
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)