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Town of Atherton

CITY COUNCIL 
AGENDA
November 19, 2014
6:30 PM - Special Meeting - Closed Session
TOWN CONFERENCE ROOM
91 Ashfield Road
7:00 PM - Regular Meeting
TOWN COUNCIL CHAMBERS
                                            
94 Ashfield Road
                                            
Atherton, California

This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

6:30 PM CLOSED SESSION IN CONFERENCE ROOM

ROLL CALL Wiest, DeGolia, Widmer, Lewis

PUBLIC COMMENTS

Public Announcement of Closed Session Items

CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to subsection (b) of Government Code Section 54956.9):

California High Speed Rail

7:00 PM RECONVENE TO OPEN SESSION IN COUNCIL CHAMBERS

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Widmer, Lewis, DeGolia, Wiest

3. PRESENTATIONS

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-14)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF OCTOBER 15 REGULAR AND NOVEMBER 5 SPECIAL MEETING MINUTES
Report: Assistant City Manager/City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR OCTOBER, 2014 IN THE AMOUNT OF $1,151,086
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,151,086

10. ACCEPTANCE OF TREASURER’S REPORT FOR THE FIRST QUARTER ENDED SEPTEMBER 30, 2014
Report: Finance Director Robert Barron III
Recommendation: Accept the Treasurer’s Report for the first Quarter Ended September 30, 2014

11. ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 17.40, ACCESSORY BUILDINGS AND STRUCTURES
Report: Planner Lisa Costa Sanders
Recommendation: Adopt the attached Ordinance amending Atherton Municipal Code Chapter 17.40, Accessory Buildings and Structures

12. APPROVAL OF REVISIONS TO THE SAN MATEO COUNTY OPERATIONAL AREA JOINT POWERS AGREEMENT (JPA)
Report: Police Chief Ed Flint
Recommendation: Approve revisions to the First Revised and Restated San Mateo County Operational Area Joint Powers Agreement (JPA) and authorize the Mayor to execute the Agreement on behalf of the Town

13. ACCEPTANCE OF MEASURES TO INCLUDE IN TOWN CLIMATE ACTION PLAN
Report: Planner Lisa Costa Sanders
Recommendation: Accept the draft Measures to include in the Climate Action Plan and direct the Environmental Programs Committee and Staff to prepare the Town of Atherton’s Climate Action Plan for City Council consideration

14. ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON AMENDING TITLE 3, CHAPTER 3.16.080, PURCHASING, PURCHASE AND PROCUREMENT CARDS
Report: Finance Director Robert Barron III
Recommendation: Approve Ordinance of the City Council of the Town of Atherton amending Title 3, Chapter 3.16.080, Purchase and Procurement Cards

PUBLIC HEARING – None

REGULAR AGENDA - (15-21)

15. NAMING OF LITTLE LEAGUE FACILITY
Report: City Manager George Rodericks
Recommendation: Consider the naming request from Menlo-Atherton Little League and, if deemed appropriate, approve the request

16. INTRODUCTION AND FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON AMENDING CHAPTER 15.36 OF THE ATHERTON MUNICIPAL CODE RELATING TO SIGNS
Report: City Manager George Rodericks
Recommendation: Introduce for first reading and waive future reading of an Ordinance of the City Council of the Town of Atherton amending Chapter 15.36 of the Atherton Municipal Code relating to Signs

17. REVIEW OF THE SPECIAL EVENT PERMIT ORDINANCE
Report: City Manager George Rodericks
Recommendation: Review and Discuss

18. AUTHORIZATION TO PREPARE A REQUEST FOR PROPOSAL TO DEVELOP A NEIGHBORHOOD TRAFFIC MANAGEMENT PROGRAM
Report: Community Services Director Mike Kashiwagi
Recommendation: Provide direction to staff regarding the request from the Atherton Transportation Committee to prepare a Request for Proposal to develop a Neighborhood Traffic Management Program

19. ADOPTION OF THE INITIAL STUDY/NEGATIVE DECLARATION, CONFIRMATION OF PRIORITY PROJECTS, AND ACCEPTANCE OF THE PEDESTRIAN AND BICYCLE MASTER PLAN
Report: Community Services Director Mike Kashiwagi
Recommendation:
1. Adopt the Initial Study/Negative Declaration;
2. Confirm the priority projects list; and
3. Accept the Pedestrian and Bicycle Master Plan.

20. APPROVAL OF AMENDMENT TO RULES AND PROCEDURES GOVERNING COMMITTEES
Report: City Manager George Rodericks
Recommendation: Adopt the attached Resolution governing committees to remove the established regular meeting schedule within the resolution

21. LOCAL MUNICIPAL SERVICES IN REVIEW
Report: Assistant to the City Manager Theresa DellaSanta
Recommendation: Review and Discuss

22. COUNCIL REPORTS/COMMENTS

23. FUTURE AGENDA ITEMS

24. PUBLIC COMMENTS

25. ADJOURN


PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us.
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)