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Town of Atherton

CITY COUNCIL 
AGENDA
June 17, 2015 
6:00 PM - Special Meeting - Closed Session
TOWN CONFERENCE ROOM
91 Ashfield Road
7:00 PM - Regular Meeting
TOWN COUNCIL CHAMBERS
      
94 Ashfield Road
                                                           
Atherton, California

This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. Each item on the agenda includes a link to provide electronic public comment. Comments received by 6PM on the day of the Council meeting will be included in the record. 

6:00 PM CLOSED SESSION IN CONFERENCE ROOM

ROLL CALL  DeGolia, Lewis, Widmer, Wiest, Lempres

PUBLIC COMMENTS

Public Announcement of Closed Session Items

CLOSED SESSION

A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to subsection (b) of Government Code Section 54956.9):

One (1) Case

B. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Subdivision (a) of Section 54956.9)

One (1) Case

C. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957(b)

City Manager

7:00 PM RECONVENE TO OPEN SESSION IN COUNCIL CHAMBERS

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Widmer, Lewis, DeGolia, Wiest, Lempres

3. PRESENTATIONS

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-13)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.) 

To comment on a Consent Calendar Item use the link below and include the Item Number in the Subject Line
Comment on a Consent Calendar Item 

8. APPROVAL OF MAY 20, 2015 REGULAR MEETING AND JUNE 3, 2015 SPECIAL MEETING MINUTES
Report: Assistant to the City Manager/City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR MAY, 2015 IN THE AMOUNT OF $1,246,257

Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,246,257

10. STATE BOARD OF EQUALIZATION RESOLUTION- SALES AND USE TAX DATA
Report: Finance Director Robert Barron III
Recommendation: Adopt a Resolution adding staff, city officials and contractors to have access to sales and use tax records pursuant to Government Code 7056

11. EXTENSION OF THE 2012 TREE MAINTENANCE SERVICE CONTRACT #56053 FOR 1 YEAR
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize a one (1) year extension to the West Coast Arborists Contract for tree trimming and maintenance services; and authorize the City Manager to execute the extension on behalf of the Town

12. AWARD OF CONTRACT JANITORIAL MAINTENANCE SERVICES
Report: Community Services Director Mike Kashiwagi
Recommendation: Award the contract for Town Janitorial Maintenance Services to Central Maintenance Company, the low bidder, in the amount of $2815.00 monthly, for a total annual authorization of $33,780.00; direct the City Attorney to prepare the appropriate contract; and authorize the City Manager to execute the contract on behalf of the Town

13. AWARD OF CIVIC CENTER PROJECT PHASE 3 SCHEMATIC DESIGN PROFESSIONAL SERVICES AGREEMENT
Report: Community Services Director Mike Kashiwagi
Recommendation: 1) Request and Accept contributions from Atherton Now in the amount of $200,838 for the unfunded costs of Phase 3 (Schematic Design) for the Civic Center project. This is the share of the cost not covered by available Library and Building Department funding;
2) Amend the contract to add Phase 3 (Schematic Design) with WRNS Studio LLP for design services for the Civic Center; and
3) Direct the City Attorney to prepare and authorize the City Manager to execute an amendment to the agreement for Phase 3, in an amount not to exceed $304,300, upon receipt of the funding noted above from Atherton Now

14. APPROVE RESOLUTION 15-XX ESTABLISHING SALARIES AND BENEFITS FOR UNREPRESENTED EMPLOYEES
Report: City Manager George Rodericks
Recommendation: Approve Resolution 15-xx establishing salaries and benefits for unrepresented employees

PUBLIC HEARING - (Items 15 -16)

15. (THIS ITEM WAS REMOVED FROM THE AGENDA - APPLICANT WITHDREW APPLICATION FOR APPEAL)
APPEAL OF PLANNING COMMISSION ACTION - 30 ALEJANDRA AVENUE (APN 070-250-190) MENLO SCHOOL AND MENLO COLLEGE, CONDITIONAL USE PERMIT NO. CUP15-00001 AMENDMENT AUTHORIZING LIMITED SUNDAY USE OF CARTAN FIELD
Report: Town Planner Lisa Costa Sanders
Recommendation: ITEM REMOVED FROM AGENDA

To Provide Comments on Item 15 Click Here

16. CONSIDER AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 17.56; SPECIAL EVENTS
Report: Town Planner Lisa Costa Sanders
Recommendation: Conduct the public hearing and introduce the attached ordinance amending Atherton Municipal Code Chapter 17.56 regulating special events in Atherton
To Provide Comments on Item 16 Click Here

REGULAR AGENDA – (Items 17-22)

17. COMMITTEE AND COMMISSION APPOINTMENTS & POSSIBLE INTERVIEWS

Report: City Clerk Theresa DellaSanta
Recommendation: Consider Appointments to the Audit/Finance Committee, Bicycle/Pedestrian Advisory Committee, Environmental Programs Committee, Park & Recreation Committee, and Planning Commission
To Provide Comments on Item 17 Click Here

18. ADOPTION OF A RESOLUTION ASSESSING A SPECIAL PARCEL TAX FOR MUNICIPAL SERVICES FOR FISCAL YEAR 2015/16
Report: Finance Director Robert Barron III
Recommendation: Adopt a resolution assessing a special parcel tax for municipal services for the FY 2015/16
To Provide Comments on Item 18 Click Here

19. RECOMMENDED OPERATING BUDGET FY 2015/16  -  FY2015/16 OPERATING BUDGET DOCUMENT
Report: Finance Director Robert Barron III
Recommendation: Adopt the Recommended Operating Budget for FY 2015/16
To Provide Comments on Item 19 Click Here

20. ADOPTION OF THE APPROPRIATIONS LIMITS FOR FY 2015-16
 
Report: Finance Director Robert Barron III
Recommendation: Adopt the attached resolution setting the Appropriation Limit for FY 2015-16 at $11,750,466
To Provide Comments on Item 20 Click Here

21. 3-YEAR CONTRACT EXTENSION WITH MCE CORPORATION TO PROVIDE PUBLIC WORKS MAINTENANCE AND MAINTENANCE MANAGEMENT SERVICES
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize a 3-year contract extension with MCE Corporation for a not- to-exceed amount of $527,052 for the continuation of Public Works Maintenance and Maintenance Management Services; direct the City Attorney to prepare the extension; and authorize the City Manager to execute the extension on behalf of the Town
To Provide Comments on Item 21 Click Here

22. INTRODUCE AND FIRST READING OF AN ORDINANCE ADDING CHAPTER 15.60 TO THE ATHERTON MUNICIPAL CODE RELATING TO EXPEDITED PERMITTING PROCEDURE FOR SMALL RESIDENTIAL ROOFTOP SOLAR SYSTEMS
Report: Community Services Director Mike Kashiwagi
Recommendation:
1) Introduce by title and waive future reading of an Ordinance of the City Council of the Town of Atherton adding Chapter 15.60 to the Atherton Municipal Code relating to the expedited permitting of solar systems.
2) Conduct a Public Hearing taking public comment and schedule adoption of the Ordinance for the July 15, 2015 Regular Meeting
To Provide Comments on Item 22 Click Here

23. COUNCIL REPORTS/COMMENTS - DeGolia  Widmer  Wiest

24. FUTURE AGENDA ITEMS

25. PUBLIC COMMENTS

26. ADJOURN 


PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us.
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)