Blog module icon

All Blog

Find out what's happening in the blog. Below is a list of blog items.

Oct 22

That's A Wrap! - October 21, 2020

Posted to City Manager's Blog by grodericks grodericks

Thats A Wrap

Council Meeting Date: October 21, 2020
Video Link:
Details of each item can be found via the links to Staff Reports within the narrative. 

The City Council met for the October Regular Meeting on Wednesday, October 21 at 7 pm via Zoom Teleconference pursuant to the Governor's Executive Order. Following the Roll Call the Council began moving through the Agenda beginning with Presentations and Public Comments.   

The Council presented Proclamations to retiring Police Sergeant Jason Bollendorf, recognizing Jason for his service to the Town. The Council also recognized ADAPT and its many volunteers for their service to the community. 

ReportFollowing Public Comment and a Report Out of Closed Session, the Council moved to the City Manager's Report. The City Manager's Report is prepared monthly as part of the City Council's Regular Agenda. In addition to current reports from the City Manager, it includes departmental updates on the various happenings around Town such as reports from Administration, Community Services, Planning, Police, and Public Works.

Consent_AgendaFollowing the City Manager's Report, the Council moved to the Consent Agenda consisting of Items 7 and 16. Items on the Consent Agenda are considered routine in nature and are generally considered in one motion and adopted by a single vote of the Council. Included in this month's Consent Agenda were minutes of various meetings, bills and claims, Notices of Completion for the 2020 Slurry project, approval of the Town's Conflict of Interest Code, approval of an Public Utilities Easement for CalWater, 2nd Reading and Adoption of the Accessory Dwelling Unit Code revisions, Certification of the Continuing Local Emergency (COVID-19), and Approval of an Agreement for Advancement of Funds from the Library JPA. The City Council removed the City Council Handbook for further discussion and ultimately continued the item to November. The remaining items on the Consent Agenda were approved.

Public_Hearing_ImageNext up was Public Hearings.

Item No. 17 was a Public Hearing on recommended increases to refuse residential, commercial and green waste rates in the Town. After the Staff Report, questions and public comment, the Council discussed the various modifications to the Town's refuse rate structures. The Council discussed issues related to charges for green carts, changes to service under the new franchise with GreenWaste Recovery set to begin on January 1, 2020, and rate adjustments at the various cart sizes. Following discussion, the Council introduced the Ordinance for its 1st Reading (2nd Reading and Adoption to be scheduled for November 18).  

Regular_Agenda_ImageNext up was the Regular Agenda.

Item No. 18 was consideration of a Memorandum of Understanding (MOU) with the Joint Powers Board regarding Closure of the Atherton Caltrain Station. Following a brief staff report and public comment, the Council discussed the language within the MOU, commitments on behalf of Caltrain to the Town as part of the MOU, timing of Caltrain's requests for funding assistance from the San Mateo County Transportation Authority, guarantees on that funding, term of the agreement, and the ability of the Town to ensure that the terms of the agreement are fulfilled. Following discussion and recommendations for amendments to the Agreement, the Council continued the item to a Special Meeting on October 26 or 27 for final review. 

Item No. 19 was Approval of a Resolution governing Town Committees; reduction of Rail Committee Membership and amendments to the Resolution to address Rail Policy. Because of the continuation of Item No. 18, this item was also continued. 

Item No. 20 was consideration of a Memorandum of Understanding (MOU) regarding the Bayfront Canal / Atherton Channel Flood Protection and Restoration Project. Following a brief staff report and public comment, the Council discussed issues related to the associated funding agreement, terms of the agreement, level of commitment by other agencies, potential cost over runs or under runs of the project, and opportunities for other regional project support. Following discussion, the Council approved the MOU contingent upon a successful funding agreement between the Town and the County of San Mateo for the Town's share of the project.

Item No. 21 was the establishment of speed limits on various streets throughout Atherton. Following a brief staff report and public comment, the Council discussed the speed limits on various streets for consideration. The Council discussed lowering the Middlefield Road Speed Limit from 30 mph to 25 mph. Following the discussion, the Council adopted the various limits recommended by staff, to include a reduction on Valparaiso from 35 mph to 30 mph and directed that the Transportation Committee conduct a review of Middlefield Road and make a recommendation regarding a potential reduction in its speed limit from 30 mph to 25 mph.

Item No. 22 was consideration of a Request for Proposal for the Operation and Maintenance of a Proposed Library Cafe. Following a staff report and public comment, the Council discussed the timing of the release of the Request for Proposal as well as the land use for the site. Following discussion, the Council approved the Request for Proposal but delayed its release until March 2021. Staff advised that the Request for Proposal would be returned to the City Council prior to its final release.

Item No. 23 was discussion and direction regarding various naming request levels and a discussion of themed rooms for Atherton Legends. Following a staff report and public comment, the Council discussed various options for pursuing Atherton Legends of all variety (sports, education, science, politics, etc.) and discussed the formation of an Ad Hoc Subcommittee to flesh out the program parameters and concept. Following discussion, the Council asked that members interested in participating on the Subcommittee advise the Mayor so that the Mayor can consider appointments to such an Ad Hoc Subcommittee. 

The last item on the Agenda, Item No. 24, Update to the Town Center Project, was informational only. 

Following Council Reports and Final Public Comments, having cleared the entire Agenda, at approximately 10:05 pm, that as they say - was a wrap!

The next meeting of the City Council will be a Special Meeting on Monday, October 26 or Tuesday, October 27 (time TBD) to consider the Caltrain Station Closure MOU. The next regular meeting of the City Council/will be a Special Meeting/Study Session on November 4 at 3 pm. On the Agenda is consideration of a Resolution of Support for Local Housing and Zoning Control; Discussion of the ABAG Regional Housing Needs Analysis Process, and a Cash Flow Report from the Finance Department.  

GeorgeThanks for reading!

George Rodericks
City Manager

Town of Atherton

Jun 05

Town Center Update - June 5, 2020

Posted to Town Center Project Activity Blog by grodericks grodericks

Atherton Town Center - Project Activity

Construction continues in earnest on both City Hall and the Library. Floors have been poured for the new City Hall - both 1st and 2nd floor. Work continues now on installation of the utility systems, roofing systems, and fire systems. On the Library, most of the work is dedicated to the new rammed earth walls. 

Live webcams for Library
and City Hall/PD Building are active on the Town's website. There is also a project progress photo gallery

Naming and Donation Opportunities

New_RoadConstruction funding for City Hall, Police Building and Site Improvements ($28.7 million) consists largely of donations and the Town's General Funds. To assist with cash flow during the project's construction timeline, the Town issued a Certificate of Participation (COP). COPs are a short-term funding tools for projects and are used mainly for large, multi-year infrastructure projects. The Town would like to retire this short-term debt sooner than it would be obligated to do so (10-years). To do so, additional donations toward the project would be required.  

Recently, the City Council mailed a Naming and Donation Opportunities letter to all Atherton residents - this is available online as well. The Council invites the community to become a part of Atherton's history by donating with a Naming Opportunity. The Council identified unique Naming Opportunities connected to the project - some of which have already been selected but there are plenty more opportunities! The City Council considers awards of naming opportunities at their regular meetings as donations are received. 

Donations will assist the Town in reducing or eliminating the need for a short-term COP to bridge the revenue flow gap during construction. The opportunities for naming have various ranges with the most significant being the ability to name a new road that will connect Fair Oaks Lane to Ashfield Road and run next to the new Town Center. 

It is very exciting to see this long-awaited new Town Center and Library come to life. The projected opening is Fall 2021, absent delay associated with COVID-19. For more details on naming opportunities and donations and how to enhance your current donation or become a part of history by making a new one, visit the donation website.

City Hall and Police Building

The image below is from today as interior utility work continues on the City Hall Building. The Building is taking clear shape.   
City Hall June 2020

On the right of the image is the single-story Council Chambers portion of the Building. The Council Chambers also serves as the Town's Emergency Operations Center and connects directly to the Police Building. The second floor of the Police Building is set back from the first floor and includes the break room, training room, locker rooms and offices. The lower floor of the Police Building includes the briefing room, interview rooms, and evidence storage. 

Along the left side of the image on the lower floor is the lobby area and on the second floor is the walkway across the lobby to Community Development (Building, Planning and Public Works Offices). Administration is on the lower floor on the left. 

In the near portion of the image, you can see vehicles in the temporary Police Parking Lot. This area will eventually become the Civic Court of the new facility. 
Below is a Site Plan for the full project. 


Historic Town Hall

Historic Town Hall InteriorMost of the interior work of the Historic Town Hall building is further down in the project timeline. There is currently no activity on the Historic Town Hall.

This building will ultimately become a part of the new Library connected via a deck and french doors that spill out from the side of the building onto the new deck. 

Library Building

The image below is from this week. Work this week focused on the forming of the new rammed earth walls for the Building.
Library Shotcrete  

Site Work

Site work continues for utilities and other required site improvements. 

Here's a view of the new entrance to City Hall coming in off of Fair Oaks Lane. Administration Offices are on the right. The first floor will be Town Administration and the Post Office. The second floor is the Building, Planning, and Public Works Departments. The bottom and top floors on the left are the Police Department. Secure Parking Lot entry is off to the left of the main building. 

The Look Ahead

Work Areas for the Week of June 8
  • Installation of Fire Service and Water Lines
  • Installation of Power and Communication Conduits
  • Exterior Wall Layout/Deflection Clips
  • Install Steel at Mechanical Platforms
  • Installation of Utility Ductwork 
  • Installation of Overhead Plumbing and Piping
  • Rough-in Fire Protection
  • Install Stair 2-3
  • Place Forms and Shotcrete for Rammed Earth Walls
Work Areas for the Week of June 15
  • Exterior Wall Layouts
  • Installation of Utilities, Plumbing and Piping
  • Form Interior Curbs
  • Frame Coordinated Walls
  • Install Door Frames (Ancillary Building)
  • Place Forms and Shotcrete for Rammed Earth Walls

Project Financials

 Payment Request Period Town Share Library Share Total
Payment Request #1 June 2019 $983,533 $538,622 $1,522,155
Payment Request #2 July 2019 $540,673 $587,037 $1,127,711
Payment Request #3 August 2019 $605,478 $972,754 $1,578,232
Payment Request #4 September 2019 $997,235 $638,317 $1,635,551
Payment Request #5 October 2019 $969,456 $252,633 $1,222,089
Payment Request #6 November 2019 $1,318,002 $341,692 $1,659,694
Payment Request #7 December 2019 $1,346,738 $555,978 $1,902,716
Payment Request #8
January 2020
$1,289,498 $480,925 $1,770,423
Payment Request #9 February 2020 $1,042,792  $342,867 $1,385,659
Payment Request #10 March 2020 $1,242,721 $440,645 $1,683,366
Payment Request #11
April 2020
$309,292  $248,412 $557,694
Payment Request #12
May 2020
$1,391,401  $713,524 $2,104,924
Totals   $12,036,809 $6,113,406 $18,150,215
Initial Project Bid   $28,701,034 $18,375,966 $47,077,000
Net Change Orders   $41,168 $73,803 $114,971
Updated Project Cost   $28,742,202 $18,449,769 $47,191,971
% Complete based on $   42% 33% 38%
Target Based on 25-Month Schedule   48%

At 38% completion, approved change orders for the project are at 0.24% - $114,971 of $47.1 million. 

George Rodericks
City Manager